User management

Support for user and user rights management can be found in the Active Directory binding section of this tutorial.

This tutorial deals with some of the main aspects of user management and focuses on group-oriented rights management.

Manually importing groups and users

Principles and conditions for groups

We strongly recommend that you manage rights using groups rather than on a user-by-user basis.

For this reason, groups need to be created first. The advantage of using this unified way of assigning rights is that the rights of individual users are derived from the rights of the group. It is much more time consuming if you were to assign individual rights directly.

Creating new groups

Start AdminClient and open the module User management and implement the following steps to create new groups:

  1. On the tab Start, click on the ribbon item Create new group.
  2. Go to Group details and name the group in Group name.
  3. You can configure assign rights under the tab Project tree. You can open the Project tree using all components if you want to assign specific rights to individual projects.
  4. Assigning rights is done by activating the checkboxes: Read, Edit, Create and Delete (For more detailed information, please refer to Assigning rights).
  5. Click on Save in the ribbon.

Creating a new user

Start AdminClient and open the module User management and implement the following steps to create new groups:

  1. In the Start tab, click on the ribbon Create new user.
  2. Name the user in the field Username located in User details.
  3. Enter the user's Full name (optional but recommended).
  4. Enter the user’s Email address.
    If no email address is entered here, then this user will not receive any job result notifications related to Job results.
  5. Assign the user to a Group.
    All users automatically belong to the group All Users. If you manage user rights using groups, then assigning further group memberships in this step will be the only action needed in order to grant rights to this new user.
  6. Note the initial password for this user and the default account policy of Password must be changed on next login (see Account policies below).

When creating a new user, you must first deactivate Password must be changed on next login if you wish to use the Export module.

  1. Click on Save in the ribbon.

Configuring account policies

You have the option to configure login criteria, user rights, passwords and rules in the dialogue Account policies.

Start AdminClient, open User management and then click on Account policies:

  1. Under the tab Authorisation, you can select from the following options:
  2. In the Password tab, you can configure time restrictions, password history, random passwords, a standard password and registration criteria.
  3. If the password you enter does not meet these specifications, a warning will be displayed. You can still however change the password as desired.

  4. In the Password policy tab, you can set a minimum number of characters as well as the complexity of the password.
  5. After activating the check box, you define the event for locking and the locking time in the Lock account tab.
  6. In the tab Miscellaneous, by deselecting the checkbox, you can prevent local registration on the server.

Changing a user’s password

For passwords, certain rules can be specified by the administrator, for example, a minimum number of characters or whether it must contain uppercase letters or numbers. More detailed information about setting the rules can be found in the Account Policies section.

To change a user's password, proceed as follows.

  1. Open the User details tab.

  2. Click on the option Change password.

  3. The dialogue Change password will then open.

  4. Enter the new password twice in the two fields.

  5. The function for displaying passwords in plain text can be activated or deactivated on a system-specific basis (see section: Security rules for the versiondog system). When it is activated, you will see the eye icon at the right edge of the fields.

  6. Confirm by clicking on OK.

  7. A confirmation of the password change will be displayed. The next time you log in to the client, you will need to enter the new password.

The user without administrator rights can change his password in the UserClient. For a description of this process, please see the section Changing passwords in the UserClient.